Information protection and security
Information Protection and Security
Owners of industrial and commercial establishments, as well as ordinary individuals, fear the theft of their information and business data, whether it’s written on paper (physical documents) or stored electronically on computers.
Securing and protecting facilities also extends to achieving maximum information security, which includes not disclosing any information about the establishment or its nature of work to any external individual and protecting the facility from intrusions aimed at stealing documents or engaging in theft. However, the responsibility falls on the owner and those in charge of storing the facility’s data to ensure a high level of protection against data theft. How can this be achieved?
**Information Protection and Security**
First:Let’s initially agree that the term “data” includes all important or confidential information in the facility, including documents, contracts, operational data, and documents or information stored on paper, computers, and other storage methods like films or transparent slides.
Second:To store such data within the facility, all paper documents and other easily stored items should be kept in a securely locked safe, accessible only by those with the correct security codes or authorization. If stored on computers, they must be protected by anti-hacking or anti-piracy software.
Third: For establishments that require a dedicated room for data and information storage, the following must be observed during the room’s construction:
1. The materials used in the room’s construction should be non-flammable, including fire-resistant walls, to prevent fire from reaching the information storage room. The room should also have a separate, structurally independent section connected electronically for storing electronic backups, allowing automatic data transfer to the main storage area.
2. The information storage room should be located away from other sections of the facility.
3. A special fire-resistant area should be designated and equipped with protective features to store electronic disks and data tapes.
4. All materials used for flooring and ceiling coverings must be fire-resistant.
5. The room’s finishes must prevent dust formation and penetration.
6. The room must be equipped with a system for expelling smoke and gases generated in the event of a fire, as electronic devices are highly sensitive.
7. The floors must be fitted with fire-resistant insulating tiles, and there should be enough gaps between the synthetic floor and the real floor to allow electrical wiring, fresh air ducts, and cooling pipes for high-capacity computers to pass through.
8. Fire-resistant and reflective safes that provide complete protection from heat and humidity must be provided to store devices containing information and files, and the safes should be kept closed after retrieving documents.
9. All furniture, fixtures, and finishes for floors, walls, and ceilings in rooms with centralized storage equipment must be fire-resistant.
10. The doors of storage rooms must be fire-resistant and tightly sealed, with an automatic locking mechanism that activates when external temperatures rise.
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